Privacy Policy 

Last Updated: April 2025  

  1. Introduction 

Welcome to Bhanubhakta Memorial School (“we,” “our,” or “us”). This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you use our school software (“the Software”). By accessing or using the Software, you agree to the terms of this policy. If you do not agree, please refrain from using the Software.   

  1. Information We Collect 

We collect the following types of information to provide and improve our services:   

 

2.1. User Information  

– Personal details (e.g., name, email, phone number)   

– User credentials (e.g., username, password)   

– Role-based access (e.g., student, teacher, administrator)   

 

2.2. Student Information   

– Academic records (e.g., grades, exam results)   

– Attendance data   

– Behavioral and disciplinary records (where applicable)   

 

2.3. Usage Data   

– Log files, IP addresses, device type, and browser information   

– Interactions with the Software (e.g., features used, time spent)   

 

2.4. Cookies and Tracking Technologies 

  • We may use cookies to enhance user experience and analyze Software performance.   
  1. How We Use Your Information 

3.1. Service Provision  

– To authenticate users and grant appropriate access   

– To manage academic and administrative functions   

 

3.2. Communication 

– To send important notices (e.g., policy changes, security alerts)   

– To share school-related updates (e.g., events, announcements)   

 

3.3. Improvement & Analytics   

– To enhance Software functionality and user experience   

– To conduct anonymized research on educational trends   

 

  1. Sharing and Disclosure of Information   

4.1. Third-Party Service Providers 

– We may share data with trusted vendors (e.g., cloud storage, analytics) under strict confidentiality agreements.   

– These third parties are bound by their own privacy policies, and we recommend reviewing them.   

 

4.2. Legal and Safety Compliances 

  • We may disclose information if required by law, court order, or to protect the safety of users.   

 

4.3. School Authorities  

  • Student data may be shared with authorized school personnel for academic and administrative purposes.   

 

  1. Data Security  

– We implement industry-standard measures (e.g., encryption, access controls) to protect against unauthorized access or breaches.   

– Regular security audits are conducted to ensure compliance.   

 

  1. User Rights and Choices   

– Access & Correction: Users may review and update their personal information via account settings.   

– Opt-Out: You may unsubscribe from non-essential communications.   

– Data Deletion: Requests for data deletion can be submitted, subject to legal retention policies.   

 

  1. Children’s Privacy   

– The Software complies with applicable child privacy laws (e.g., COPPA, GDPR-K).   

– Parental consent is required for minors where mandated.   

 

  1. Changes to This Policy   

– We reserve the right to modify this policy. Updates will be posted on our website with a revised ”Last Updated” date.   

– Continued use of the Software constitutes acceptance of changes.   

 

  1. Contact Us   

For questions or concerns regarding this policy, please contact:   

Bhanubhakta Memorial School 

Email: [info@bhanu.edu.np]